HR and Admin Officer at Sustainable Environment Management Action (SEMA) 

HR and Admin Officer at Sustainable Environment Management Action (SEMA)

Sustainable Environment Management Action (SEMA) is an environmental non-governmental organization (NGO) based in Kenya. SEMA was established in 2001 with the aim of promoting sustainable environmental management practices in Kenya and the wider East African region. The organization works with local communities, government agencies, and other stakeholders to address environmental challenges such as climate change, deforestation, and pollution.

SIMILAR: Internal Control Job Vacancy at United Bank for Africa (UBA)

SEMA’s activities include awareness-raising campaigns, capacity building, research and advocacy, and community-based projects focused on sustainable agriculture, renewable energy, and the conservation of biodiversity. The organization also partners with other NGOs and international organizations to implement joint projects and initiatives aimed at promoting sustainable development in Africa. SEMA’s mission is to promote environmental sustainability and contribute to the achievement of the United Nations’ Sustainable Development Goals (SDGs) in Kenya and the East African region.

Job Overview

Sustainable Environment Management Action (SEMA) is a non-governmental organization focused on improving the health and nutrition status, promoting inclusive quality education, providing WASH services, promoting good governance and leadership, enhancing institutional development, addressing climate change (both mitigation and adaptation), increasing agricultural productivity, and promoting environmental management and conservation in rural areas inhabited by poor and marginalized communities.

In partnership with Stromme Foundation (SF), SEMA is currently implementing the Enhanced Livelihoods through Commercial Agricultural Production (ELCAP) Project in three districts (Ikungi, Iramba, and Manyoni) in Singida region, Tanzania. The main objective of the project is to sustainably improve the livelihoods of small-scale farmers and their households by increasing food security, providing income-generating opportunities, and creating jobs.

Title: HR and Admin Officer

Employment type: Fulltime

Location: Singida Region, Tanzania

Duration: 1-year renewable

Job Summary

The role of the Human Resources Officer is to aid in the achievement of HR strategic objectives and to offer continuous HR support to SEMA offices in order to efficiently deliver human resource services and functions. This includes formulating strategies to fulfill HR goals, providing HR support in recruitment, performance management, administration, and employee relations, guaranteeing adherence to Tanzanian labour laws, and implementing SEMA policies.

Responsibilities

• Facilitate recruitment process by preparing advertisements for vacant positions, short listing candidates as per the required qualifications, call candidates for interviews, notifying successful candidates, performing background checks / pre-employment screening of all successful candidates
• Make a follow up on performance management by ensuring all employees’ performance appraisal forms are filed in the employee’s personal files
• Lead the planning and implementation of the orientation of newly recruited staff.
• Monitor the administration of staff benefits and welfares (NSSF, NHIF etc)
• Ensure maintenance of up-to-date employee records in both electronic and hard copy files and ensure the files are complete and all required documentation is maintained in a confidential and secure manner.
• Manage staff training and development including identifying skills gaps and developing training plan to compliment both the needs of SEMA and the needs of the employees
• Maintain the administration of HR Policies, addressing staff grievances and in handling disciplinary issues
  Support the staff welfare initiatives and all employee relations programs or events e.g., staff retreats and meetings.
• Maintain follow-up with staff and managers with submission of various documents required due to HR periodical processes Updated CV, Biodata forms etc.
• Oversee the engagement of consultants and specific task agreements personnel by ensuring all laid down procedures and policies are adhered to and that the database and agreements are up to date and filled accordingly.
• Plan and oversee staff onboarding, transitioning and during staff exiting.
• Reviews and makes recommendations for improvement of organizational policies, procedures, and practices on HR matters
• Managing the payroll function and ensure Monthly Approval of timesheets.
• Other official duties as assigned.

Required Qualifications

• Bachelor’s Degree in Public Administration, Human Resources Management, LLB Degree, or Business
• Administration majoring in Human Resources Management.
• Minimum 2-3 years of relevant experience
• Good knowledge of the Tanzanian labour laws
• Good computer skills particularly the use of Human Resources Information Systems
• Excellent organizational skills including the ability to multitask
• Be of high integrity and ability to maintain confidentiality.
• Passion and desire to work with people at different levels and cultures

SIMILAR: Registration Assistants at BRELA

How to Apply

Please indicate the title of the position you are applying for in the subject line of your email. Applications should also include an up-to-date CV with three contactable professional references, academic certificates, and a cover letter (with the address given below) Applications, which do NOT include ALL of these elements, will NOT be considered.

General Manager,
Sustainable Environment Management Action
23BR.TUMUA P.0. Box 365,
43101, Singida, Tanzania.

All applications should be sent through email: [email protected] Electronics applications are highly encouraged. Please note that only shortlisted candidates will be contacted. The closing date for applications is Sunday 16th April 2023 at 5:00 p.m.

SEMA is an equal opportunity employer promoting gender, equity, and diversity. Persons with disabilities and other minority groups are encouraged to apply